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Quick - Amazon Quick
Shared File Actions

Quick

With Quick actions, you can use native integrations with Amazon Quick features and services directly in your automations. These actions work within the Quick environment without requiring external authentication or complex infrastructure setup. You can interact with other Quick capabilities while using unified governance, permissions, and data management.

Shared File Actions

Shared file storage provides a centralized location for managing files used by your automations. Files uploaded by one automation are immediately available to other automations in the same automation group. This eliminates the need for external storage solutions for lightweight file management scenarios.

Key Benefits:

  • Share files across multiple automations within the same automation group

  • Avoid external storage setup (for example, Amazon Simple Storage Service or SharePoint)

  • Upload files manually by using the built-in file management interface (Select File)

The following two actions are available for shared file operations.

  • Download shared file – Download a shared file for use in the automation.

  • Save as shared file – Upload a file from the automation to shared storage.

Download Shared File

Retrieves a file from shared storage for use in your automation. Use this action to retrieve files that were previously uploaded either manually or by another automation in the same automation group.

Properties:

  • File to download (Required): The file to retrieve from shared storage. The File to download property includes a folder icon (📁) next to the field. Choose this icon to open the Select File editor, which provides an interface to:

    • View all files: See all files currently stored in your automation group's shared storage. Files appear as a list with Name, Last modified by, and Last modified time.

    • Actions: Each file has an Actions menu (⋮) with the following options:

      • Download: Save the file to your local machine

      • Delete: Remove the file from shared storage

    • Upload files: Choose Upload to manually add new files to shared storage.

    • Select and Save: Choose a file from the list and choose Save to use it in your action, or choose Cancel to close without selecting.

  • Output Variable (Required): Variable name to store the downloaded file object.

Save as shared file

Uploads a file to shared storage, making it available to other automations in the automation group. Use this action to save output files generated by your automation. Other automations can then access these files, or you can download them manually.

Properties:

  • File to save (Required): The file object to upload to shared storage (for example, an Excel file, PDF, or other file type generated by your automation).

  • Save as filename (Optional): The name to use when saving the file in shared storage. If not provided, the action uses the original filename.

  • Replace existing file (Optional): When checked, the existing file with the same name is replaced by the file being uploaded

Access the files manually

You can manually access and download files in Amazon Quick Automate using either of the following methods.

From the authoring studio (Action)

  • Choose the folder icon (📁) next to the File to download property for the Download shared file action to open the Select File dialog box. This displays the list of files available for the automation group.

  • Choose the three dots (⋮) under Actions, and then choose Download to save the file to your local machine.

From the automation group

  • Open your automation group in Quick Automate.

  • Choose the Shared files tab to view the list of available files.

  • Choose the three dots (⋮) under Actions, and then choose Download to save the file to your local machine.

Limitations

Shared file storage has the following limits per automation group.

Limit Value Scope
Maximum number of files 250 Per automation group
Maximum total storage 1 GB Per automation group
Maximum individual file size 200 MB Per file
Note

Supported file types: HTML, TXT, JSON, CSV, PDF, XLSX, XLS, JPEG/JPG, PNG, DOCX, DOC, TIFF/TIF, and ZIP.

Best Practices

  • Use descriptive filenames: Include dates or identifiers in filenames to avoid confusion (for example, "report_2026-03-31.xlsx").

  • Clean up old files: Regularly delete files that are no longer needed by using the Select File editor.

  • Consider file size limits: Individual files can be up to 200 MB, and total shared storage is limited to 1 GB per automation group. For large-scale file storage requirements, consider using Amazon S3 integration instead.

  • Use consistent naming conventions: Establish naming patterns across your automation group for easier file management.

Notes

Keep the following considerations in mind when using shared file actions.

  • Quick Automate stores files at the automation group level. This means:

    • All automations within the same automation group can access the same shared files.

    • Files uploaded by one automation are immediately available to other automations in the group.

  • The file count limit (250 files) and total storage limit (1 GB) apply at the automation group level. All automations in the group share these limits.

Examples

Example 1: Processing a shared configuration file

Scenario: Multiple automations need to read the same configuration file.

1. Download Shared File
   - File to download: "config.xlsx"
   - Output Variable: configFile

2. Read Excel Range
   - File: configFile
   - Sheet name: "Settings"
   - Output Variable: configData

3. Continue with automation logic using configData

Example 2: Sequential processing across automations

Scenario: Automation A processes data and saves it. Automation B retrieves and continues processing.

Automation A:

1. [Process data and create output file]

2. Save as Shared File
   - File to save: processedData
   - Save as filename: "processed_orders.csv"

Automation B (runs after Automation A):

1. Download Shared File
   - File to download: "processed_orders.csv"
   - Output Variable: ordersFile

2. Continue processing the orders data

Example 3: Manual upload and automation processing

Scenario: A user manually uploads a file that an automation will process.

Manual steps:

  • The user opens the Select File editor from any Download Shared File action.

  • The user chooses Upload and selects "customer_list.xlsx" from their computer.

  • The user chooses Save to confirm the upload.

Automation steps:

1. Download Shared File
   - File to download: "customer_list.xlsx"
   - Output Variable: customerFile

2. Process customer data