# Schedule a Data Transfer Terminal reservation
Schedule a reservation

To get started using AWS Data Transfer Terminal, you need to have an AWS account and logged into your Data Transfer Terminal console at https://console.aws.amazon.com/datatransferterminal. Once you’re logged into your Data Transfer Terminal console, you can see existing reservations or make a new one. To schedule a reservation, you’ll need to do the following:

1. Create a Transfer team. You will need to create a designated group of users to create a reservation and access the Data Transfer Terminal facility to make a data transfer. To learn more about this topic, see [Create a Transfer team](createteam.md).

1. Once your team is set up, you will need to add personnel to it. To learn more about adding personnel to your Transfer team, see [Add personnel](addusers.md).

1. The Process owner can schedule the data transfer with teams on the account. For more information about how to schedule the reservation, see [Specify reservation details](reservationdetails.md).

1. Ensure that the details of the reservation are correct before submitting your request. Once submitted, a reservation request cannot be modified for at least 24 hours. For more information, see [Review and confirm your reservation](confirmreservation.md).

Once your reservation is processed and confirmed, your Transfer team will be able to access the Data Transfer Terminal facility at the scheduled time. For more information, see [Make a data transfer at the Data Transfer Terminal facility](accessing-site.md).

# Create a Transfer team


To access a Data Transfer Terminal facility you’ll need to schedule a reservation in the AWS Management Console. Log into your AWS account to access the Data Transfer Terminal console and complete the following steps to schedule your reservation.

1. From the Data Transfer Terminal home page, select the **Get started** button.

1. If you don’t already have a Transfer team set up in your account, the **Create reservation** button will be disabled. You will need to create and name a Transfer team to begin.

   1. Select the **Create Transfer team** button.

   1. Give the team a name.
      + The name must be between two and 64 characters long, starting with a letter or number.
      + Only use letters, numbers, periods, and dashes. Special characters are not recognized.
      + Do not include any sensitive identifying information.

   1. Create a Transfer team description.
      + Provide a description that helps identify the team, such as describing the purpose of the team for a specific time period, campaign, or project.

   1. Select the **Create Transfer team** button.

      You’ll be returned to the Transfer team page and your newly created team will appear under the **Transfer teams** section.

## Updating Transfer teams on your Data Transfer Terminal account


To set up a new Transfer team, refer to the [Schedule a Data Transfer Terminal reservation](setting-up.md) section of this guide.

To modify or remove a Transfer team, do the following:

1. On the **Transfer teams** page, select the Transfer team you would like to modify.

1. To modify the Transfer team name and description, select the **Edit** button.

1. To add or remove personnel, select the **personnel** tab and complete the steps described in the *How do I modify, add, or remove personnel from my account?* section of this FAQ.

1. To add or cancel a reservation for the selected Transfer team, refer to the [Updating personnel on your Data Transfer Terminal account](addusers.md#edit-users) section of this FAQ.

# Add personnel


Add Process owners and Data transfer specialists to your Transfer team to set up the data transfer and access the Data Transfer Terminal facility. To add personnel to your Transfer team, do the following:

1. On the **Transfer teams** page, select the desired Transfer team card from those listed in the **Transfer teams** section. The Transfer team’s summary page will appear.

1. Choose the **Personnel** tab, and then **Register person** button to add personnel to the Transfer team.

1. Complete the fields with the necessary information about the person you’re adding to the Transfer team on the **Register personnel** page.

   1.  **Personnel alias**: Create a unique alias to identify the person.
      + The alias is used for identifying personnel while protecting their identity.
      + It can be up to 64 characters long and include letters, numbers, and dashes.
      + Special characters are not permitted.

   1.  **First name**: Provide the person’s first name as it appears on their government issued identification.

   1.  **Last name**: Provide the person’s last name or surname s it appears on their government issued identification.

   1.  **Email address**: Include a good email address for the person to receive reservation information and instructions for accessing the Data Transfer Terminal facility.

1. Select the **Register person** button to finish adding the person to your Transfer team.

## Updating personnel on your Data Transfer Terminal account


Modifying existing personnel on your account in the Data Transfer Terminal console is not currently supported. AWS Data Transfer Terminal Process owners are only able to add or delete personnel at this time.

To remove personnel from your Data Transfer Terminal account, do the following:

1. On the **Transfer teams** page, select the Transfer team associated with the personnel you would like to remove.

1. On the selected Transfer team’s summary page, select the **personnel** tab.

1. Click the radio button next to the alias you would like to remove. Note that you will only be able to see the person’s alias when deleting their profile.

1. Select **Delete** button. A warning will appear to confirm the intended action for the selected personnel. Click the **Delete** button to continue. A banner will appear at the top of the console confirming the personnel was deleted successfully.

# Specify reservation details


The following instructions walk you through how to schedule your Data Transfer Terminal reservation in the AWS Management Console. For information about using the Data Transfer Terminal facility, see [Make a data transfer](accessing-site.md).

1. Select the **Make reservation** button in the **Upcoming reservations** tab.

1. Complete the fields on the **Specify reservation details** page.

   1.  **Transfer team selection**: The Transfer team selected as the default appears first. If you would like to choose a different team, click the drop-down arrow to select from the list of Transfer teams available.

   1.  **Process owner**: Select the personnel alias you would like to be responsible for managing the reservation.
      + Only one Process owner is allowed for a reservation and they need to be an authorized personnel on your AWS account.

        The Process owner can be included as one of the Data transfer specialists to perform the data transfer activity as well.

   1.  **Data transfer specialist**: Select the personnel you want to have access to the Data Transfer Terminal facility to complete the data transfer activity. You may select more than one personnel, as needed.
      + Best practice is to limit your Transfer team to no more than four (4) Data transfer specialists.

   1.  **Data Transfer Terminal information**: Specify the Data Transfer Terminal facility, the desired date, and specific time for the data transfer session.

      1.  **Data Transfer Terminal facility**: Click the drop-down arrow to select a Data Transfer Terminal facility.
**Note**  
Only facility descriptions will be provided while making a reservation. Additional location information will be provided in the reservation confirmation email.

      1.  **Data Transfer Terminal date and time**: Click into the **Search a date and time for your reservation** field to view the calendar and schedule your reservation.
         + Reservations must be made a minimum of 24 hours in advance and no more than six (6) months out and can only be a maximum of six (6) hours long. A single reservation may span more than one day to account for overnight scenarios, if necessary.
         + Time is indicated using a 24-hour clock and can only be reserved in whole hour increments.
         + To make consecutive reservations, you must create separate reservations with at least one hour between each data transfer session.
         + For more information, see [Scheduling considerations](scheduling.md).

1. Confirm the reservation details are correct and then select the **Create** button to continue. This will take you to the confirmation page, which provides a summary of your reservation.

# Review and confirm your reservation


After specifying the details of your reservation, select the **Next** button to continue to see the overview page. Review the details of your Data Transfer Terminal reservation request on the **Review and create** page.
+ If you are satisfied with the request, select the **Create** button.
+ If you need to change your reservation, select the **Previous** button.

Once the reservation request is submitted, the Process owner will receive an email confirming that the request has been received and is being processed. Once the request is approved, another email will confirm the reservation and provide instructions for locating and accessing the Data Transfer Terminal facility. For information about accessing the Data Transfer Terminal facility, see [Make a data transfer](accessing-site.md).

## Making changes to your reservation


There is a 24-hour processing period before any changes can be made to your Data Transfer Terminal reservation request.

After the processing period, to view, edit, or delete your reservation, navigate to the Transfer teams page in the console.

1. Locate and select the desired reservation on the team’s card.

1. Click the **Actions** menu and select the desired action.
   +  **View**: Selecting the view option allows you to view the details of your reservation including the date, time, location, and assigned personnel.
   +  **Edit**: You can revise details of the reservation including date, time, location, and assigned personnel. Note that changes must be made 24 hours before the desired reservation date and that the revisions are not immediately accepted and applied. Your Process owner will receive confirmation of the updated request.
   +  **Delete**: The delete option allows you to cancel your reservation. The cancellation request must be made a minimum of 24 hours before the scheduled reservation date. The Process owner will receive confirmation of the canceled reservation when the request is approved.