# Connecting Amazon Q Business to Smartsheet using the console Using the console The following procedure outlines how to connect Amazon Q Business to Smartsheet using the AWS Management Console. **Note** Before you begin adding your data source, make sure you've created an Amazon Q Business application, and added an index and retriever to it. **Connecting Amazon Q to Smartsheet** 1. Sign in to the AWS Management Console and open the Amazon Q Business console. 1. From the left navigation menu, choose **Data sources**. 1. From the **Data sources** page, choose **Add data source**. 1. Then, on the **Add data sources** page, from **Data sources**, add the **Smartsheet** data source to your Amazon Q application. 1. Then, on the **Smartsheet** data source page, enter the following information: 1. **Name and description**, do the following: + For **Data source name** – Name your data source for easy tracking. **Note** You can include hyphens (-) but not spaces. Maximum of 1,000 alphanumeric characters. + **Description – *optional*** – Add an optional description for your data source. This text is viewed only by Amazon Q Business administrators and can be edited later. 1. In **User type** – Choose the user type in your Smartsheet account. You can choose between **System Admin** and **Non-System Admin**. System Admins can ingest sheets, folders, and workspaces into Amazon Q Business. Non-System Admins can ingest only sheets. 1. **Authentication** – Enter the following information for your **AWS Secrets Manager secret**. 1. **Secret name** – A name for your secret. 1. For **Smartsheet API access token** – Enter the value for the access token you created in your Smartsheet account. 1. **IAM role** – Choose an existing IAM role or create an IAM role to access your repository credentials and index content. **Note** Creating a new service IAM role is recommended. For more information, see [IAM role](https://docs.aws.amazon.com/amazonq/latest/qbusiness-ug/smartsheet-connector.html#smartsheet-iam). 1. In **Sync scope**, enter the following information: 1. In **Select specific sheets, folders, and workspaces**, for **ID type** – Select content to sync using a specific **Sheet ID**, **Folder ID**, and **Workspace ID**. 1. For **Select attachments and conversations**, select from the following options: + **All attachments** – Select to include all attachments. + **All conversations** – Select to include all conversations. 1. In **Additional configuration – *optional*, select from the following options:** + **Sheet and folder regex patterns** – Choose to include or exclude specific sheet and folder names using regex patterns. + **Attachment regex patterns** – Choose to include or exclude specific files by name and type using regex patterns. 1. For **Maximum file size** – Specify the file size limit in MBs that Amazon Q will crawl. Amazon Q will crawl only the files within the size limit you define. The default file size is 50MB. The maximum file size should be greater than 0MB and less than or equal to 50MB. 1. **Multi-media content configuration – optional** – To enable content extraction from embedded images and visuals in documents, choose **Visual content in documents**. To extract audio transcriptions and video content, enable processing for the following file types: 1. **Advanced settings** **Document deletion safeguard** - *optional*–To safeguard your documents from deletion during a sync job, select **On** and enter an integer between 0 - 100. If the percentage of documents to be deleted in your sync job exceeds the percentage you selected, the delete phase will be skipped and no documents from this data source will be deleted from your index. For more information, see [Document deletion safeguard](connector-concepts.md#document-deletion-safeguard). 1. For **Sync mode**, choose how you want to update your index when your data source content changes. When you sync your data source with Amazon Q for the first time, all content is synced by default. + **Full sync**—Sync all content regardless of the previous sync status. + **New, modified, or deleted content sync**—Sync only new, modified, and deleted documents. 1. In **Sync run schedule**, for **Frequency** – Choose how often Amazon Q will sync with your data source. For more details, see [Sync run schedule](https://docs.aws.amazon.com/amazonq/latest/qbusiness-ug/connector-concepts.html#connector-sync-run). **Note** The Amazon Q Business Smartsheet connector doesn't support hourly syncs. For optimal performance, choose to sync your data during a time window outside of 11am UTC to 11pm UTC. 1. **Tags - *optional*** – Add tags to search and filter your resources or track your AWS costs. See [Tags](https://docs.aws.amazon.com/amazonq/latest/qbusiness-ug/tagging.html) for more details. 1. **Field mappings** – A list of data source document attributes to map to your index fields. Add the fields from the **Data source details** page after you finish adding your data source. You can choose from two types of fields: 1. **Default** – Automatically created by Amazon Q on your behalf based on common fields in your data source. You can't edit these. 1. **Custom** – Automatically created by Amazon Q on your behalf based on common fields in your data source. You can edit these. You can also create and add new custom fields. **Note** Support for adding custom fields varies by connector. You won't see the **Add field** option if your connector doesn't support adding custom fields. For more information, see [Field mappings](https://docs.aws.amazon.com/amazonq/latest/qbusiness-ug/connector-concepts.html#connector-field-mappings). 1. In **Data source details**, choose **Sync now** to allow Amazon Q to begin syncing (crawling and ingesting) data from your data source. When the sync job finishes, your data source is ready to use. **Note** View CloudWatch logs for your data source sync job by selecting **View CloudWatch logs**. If you encounter a `Resource not found exception` error, wait and try again as logs may not be available immediately. You can also view a detailed document-level report by selecting **View Report**. This report shows the status of each document during the crawl, sync, and index stages, including any errors. If the report is empty for an in-progress job, check back later as data is emitted to the report as events occur during the sync process. For more information, see [Troubleshooting data source connectors](https://docs.aws.amazon.com/amazonq/latest/qbusiness-ug/troubleshooting-data-sources.html#troubleshooting-data-sources-not-indexed).